The Event Management Guide has been designed to assist in the running of public events within the Derwent Valley municipality and explains Council’s processes and requirements.
Council will ideally be notified 6-9 months prior to a planned event to ensure sufficient time for consultation and approval processes. Less than 3-4 months’ notice of a planned event may result in an inability to meet required approval processes.
The guide highlights a number of key issues to consider when organising an event, however it is a guide only and does not cover every issue that may be encountered.
Council is available to provide guidance and direction to help ensure that the event meets all requirements and is run safely and successfully. However, it remains the event manager’s responsibility to seek additional information where required, and to ensure that all approvals have been obtained.
To begin the process of planning your event with Council, please complete the Event Notification Form below, and drop into the Customer Service desk at Council or email to Dvcouncil@dvc.tas.gov.au and we'll be in touch.
All events must submit a COVID-19 Safety Plan before their request will be approved by Council. A Worksafe Tasmania Template for event organisers can be found on the Worksafe Tasmania website. Please note, while Council requires a copy for their records, it is the responsibility of event organisers to develop and implement a plan that complies with Government guidelines and meets their insurer’s requirements.
Christmas 2020 Events
To enable a COVID-19 safe Christmas this year, Council have made a blanket waiver of facility fees in December 2020 for Christmas-focused events that are free for the public, single-day, and meet all other event requirements of Council.